Job Hunt Organizer Notion Template Support Doc
This is a support document for my Job Hunt Organizer Notion Template. It’ll detail what can be found on each page, how to best use it, and some recruiter tips (📣). If you have any questions or feedback, feel free to hit the Request Support button to the right. 👉
PROLOGUE
Notion basics
Before diving into the details of this Job Hunt Organizer Notion Template, I’ll take a moment to explain some of the key Notion concepts used in the template and provide links to the respective Notion docs to expand on those topics.
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Databases can be connected by a property called a relation. The Application Tracker links to both the Interview and Recruiters & Hiring Manager databases (and vice versa). This makes it easy to jump from database to database.
For example, if you’re updating an application from Applied 🖊 to Interviewing 💬, you can conveniently also create a new Interview page from the Interviews relation property. It will live in the Interview database where you can store pertinent information for each interview.
Database relations allow you to connect multiple entries from a database to a single entry in another. You may end up with 4 interviews for 1 job posting! Keeping them separate but connected helps you stay organized.
For more, see Notion’s doc here.
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Once a database relation has been established, you can use a rollup to surface information from one database into another.
For example, in the Interviews database, because there’s a relation to the Application Tracker (titled Job Posting), which houses the company name, we can use a rollup to automatically pull over the company name into the Interview database.
For more on this, see Notion’s doc.
Setting the default page template
Each database has an accompanying template for when you create a new page. When duplicating a Notion page, those defaults are restored to an empty page, giving you the option to choose among available templates.
To set the template as the default, click on the dropdown next to the blue ‘New’ button at the top right hand corner of the database. It’ll display all of your available templates. Then click on the 3 dots to open options for that template and select ‘Set as default.' You’ll want to apply this default setting to all views.
HOMEPAGE
Organizer spaces
Nested within the Job Hunt Organizer homepage are three interconnected database pages: the Application Tracker, Interviews, and Recruiters & Hiring Manager spaces.
Dashboard
New Applications — A quick way to add a new application, this is a filtered gallery view that will only display entries created on the current day. New pages will pre-populate with prompts from a template to help you capture more details on the role like salary, benefits, and more.
This section can quickly become very long, pushing the rest of the page down if you’re very actively applying every day. It also lives as a view in the Application Tracker database itself, so don’t worry if you delete this one on the homepage.
Inbox — I’ve created 4 views here to surface things that likely need your attention: interviews without a date and time, completed interviews within the past week, applied interviews that might need a follow up, and ghosted applications that might need a follow up.
The follow up views aren’t perfect and utilize a formula that displays different recommendations based on the amount of time that has elapsed since you last modified the entry.
📣 I do recommend staying on top of follow up though because job hunting all comes down to timing. Because so many different factors are at play behind the scenes, there could be a delay or change of plans that could work in your favor, but you should stay on top of things. Even if the job posting is closed, sometimes the offer gets rescinded, things don’t work out, etc. Plus, following up helps to build your network!
Application Tracker statuses
As you document your various job applications, you can update the status, which helps with filtering in views (see the section below). With Notion’s status property, they’re automatically grouped into 3 different types of statuses: To Do, In Progress, and Complete:
TO DO
Applied 🖊 (default)
IN PROGRESS
Interviewing 💬
Offer Received 📨
COMPLETE
Offer Turned Down
Ghosted 👻
Rejected 🙈
Offer Signed 🎉
Application Tracker views
There are now 5 views in the Application Tracker to help you focus on your applied / awaiting applications, in progress applications, and filter out the ghosted / rejected / completed ones.
Application Tracker page template
Every new page can be pre-filled with a template that includes prompts for you to capture and record more details about the role. Especially, when you’re busy applying like it’s your full time job, it’s easy to forget, “oh what is this company or the other one that offered unlimited PTO and $100k in salary?”
📣 Use it to note the company’s Glassdoor page or maybe their job application portal, if applicable. If you supplied different or unique materials like a cover letter or blurb, keep a copy here. This way, you not only know exactly what they’re seeing when it comes to your candidacy, but you also you can reuse those blurbs in the future.
Interviews database views
There are 5 views to see upcoming interviews, completed interviews, and all interviews. They range from table to kanban to calendar views.
Interviews statuses
Unlike the status property in the Application Tracker, the one in the Interviews database is automatically generated using a formula to check on the Date & Time property.
Interviews database rollups
Interviews is connected to both the Application Tracker and Recruiters & Hiring Manager databases. Be sure to update those fields by clicking on them and selecting the correct page (or creating a new one on the fly). Based on the Company property in the Application Tracker (Job Posting), it’ll automatically populate the company name in a rollup property in Interviews. Therefore, it can only be updated from the Application Tracker.
Interviews page template
The Interviews page template is split into 3 sections: Pre-Interview Prep, The Interview, and Post-Interview Follow up.
PRE-INTERVIEW PREP
Common interview questions for you to consider the answers for in regards to this specific role.
📣 It doesn’t look good when you can’t articulate this part of your story because it can make you seem scatterbrained, flighty, or fickle.
A checklist to help you research and prep for your upcoming interview based on the most impressive candidates I’ve met as a recruiter.
THE INTERVIEW
Space for you to take notes during the interview — what they asked, what they shared, etc.
📣 Anything you learn during an interview is important information because it helps you understand the nuances of what they’re looking for in their ideal candidate. Be sure to proactively speak to the things you discussed with past interviewers in subsequent interviews. It’ll help make you seem like a natural fit.
A short list of questions you can consider asking the interviewer as well as space for you to job down your own. Always bring a question or two!
A space to debrief on what you learned or on any questions that might have stumped you.
POST-INTERVIEW FOLLOW UP
A reminder to send thank you follow ups to the interviewer(s) and recruiter with an example template for each audience.
Recruiter & Hiring Manager type tags
For everyone you meet along your job hunt as you apply and interview, add them to this database. It’s a good practice to take stock of your network for today but mostly for tomorrow. A good network compounds in value over time.
There are 5 different type tags to classify those you’ll meet:
Recruiter — Likely the first person you’ll meet when applying for a role.
Hiring Manager — This is the person overseeing the hiring of the role. They’ll likely be the direct report-to for the role, too.
Interview — Sometimes a peer or a cross-functional manager, an interviewer is someone else at the company tasked with evaluating you for the role.
Referred by — A good network often leads to referrals! Note your referrals with this tag.
Other — This could be used for someone noteworthy at the company that isn’t involved in the interview process. For example, I highly doubt I’ll interview with Jessica Alba when vying for a role at The Honest Company, but she’s both the founder and a noteworthy figure to know a few things about.